Invoices and orders straight into your ERP — with the F&B fields that actually matter.
Dokumentas captures batch numbers, best-before dates, net weights and pack/unit counts automatically from incoming invoices and orders.
Even when batch numbers live on different pages, weights drift by a few grams or best-before dates have to be chased line by line — the Invoice Agent and Order Agent know the F&B specifics and hand over structured data to CSB-System, SAP and proALPHA.
Challenge
Why standard IDP hits its limits in Food & Beverage
Food documents carry fields that generic OCR tools don't know — variable weights, batches, best-before dates, QS certificates. On top of that: seasonal peaks, heterogeneous supplier formats, and Germany's e-invoicing mandate from 2027/28.
Variable weights, batches, best-before dates
Meat, dairy, frozen — raw goods arrive with variable weights, batch numbers and best-before dates. Standard OCR reads the fields but doesn't map them to the correct line item.
Seasonal peaks without hiring temps
Christmas, asparagus, grill season — wholesale and fresh-delivery businesses see order volumes double overnight. Onboarding temps costs more than the season brings in at the end.
E-invoicing mandate & IFS/BRC audits
From 2027/28, invoices in Germany must be exchanged in a structured format. At the same time, IFS/BRC audits require complete batch documentation and QS certificates — barely possible manually.
How it runs
Typical F&B workflow
From incoming invoice to ERP posting — including the F&B fields that actually need checking and the exceptions that come up daily.
Document arrives
PDF, order, ZUGFeRD or XRechnung — regardless of layout, supplier or language.
Manual checking
Find batch numbers, reconcile weights, verify best-before dates per line — teamwork with calculator and callbacks to suppliers.
dokumentas takes over
AI extracts F&B fields, validates against order and master data, posts directly to the ERP — exceptions only reach you when judgment is actually required.
Solution
How Dokumentas covers F&B document processes
Invoice Agent and Order Agent know the fields that matter in the food industry — and come pre-integrated with the ERPs actually running in DACH.
F&B fields captured automatically per line
Batch number, best-before date, net weight, VE/GE and packaging unit are extracted per invoice line and mapped to the correct position — even with changing supplier layouts and variable weights.
- Batches and best-before dates linked per line to master data
- Gross/net weight variances with tolerance check
- ZUGFeRD and XRechnung processed natively by parsing
automatically extracted
Gastro long-tail connected to your ERP — without EDI
Restaurants and fresh-food customers order by PDF, email, portal or fax — the Order Agent creates them ERP-ready, with customer-specific price lists, minimum order quantities and requested delivery dates.
- Multi-channel intake without separate integrations
- Customer-specific article codes and price lists
- 3× faster order capture during seasonal peaks
HACCP, QS & audit readiness
HACCP accompanying documents, IFS/BRC certificates and veterinary paperwork are stored and linked per batch — with a complete audit trail, without anyone manually filing.
Pre-integrated with CSB, SAP & Dynamics
Connectors for CSB-System (F&B market leader), SAP S/4HANA, SAP Business One, Microsoft Dynamics, proALPHA, infor M3 and Abas. EU-hosted, GDPR-compliant, e-invoicing-ready (ZUGFeRD, XRechnung).
Results
Measurable outcomes in Food & Beverage
Typical targets after deploying the agents at food manufacturers, beverage producers and gastro wholesalers.
FAQ
Frequently Asked Questions
Answers about document automation in the food industry.
Ready?
Automate document processes in Food & Beverage.
We will show you how the Invoice Agent and Order Agent work using your real supplier invoices or customer orders — no obligation and in just a few minutes.
Request Free Demo